How to set up Show Extensions 2.3

Superseded topic. See How to set up Telephone Extension List (Ext32).

You need to create a directory that contains the Show Extensions program, the help files and a small text file called PABX.INI. This directory should be on your file server in an area where the system administrator can update the files and the users have read only access. The directory where you keep your applications with a sub directory called "MONTEL" would be ideal. For example F:\APPS\MONTEL or SYS:\APPS\MONTEL .

Unzip the files in the zip archive "disk1.zip" into this directory, or use the DOS installation program "install.exe" which does the same thing. Note, that the files will not be extracted if they already exist in the directory by the 'install.exe' program, so you will need to delete any files before re-installing.

The files are created in the destination directory and includes a sub directory called SETUPSE" (Setup Show Extensions). This contains a Windows set up program which each user can run to set up system files (if any) and icons on their computer. This should be run once you (as the system administrator) have set up the PABX.INI file.

Now use NOTEPAD to edit the file called PABX.INI. This file has been set up with sample names. This needs to be done by the system administrator, or the person that looks after the computer network. The task is simple and requires no great computer knowledge.

MonTel users should use EditINI, which will be included in future as part of the MonTel suite. Netwiz is working on a cut down (simplified) version of EditINI which may be released in due course.

The Old format which can still be read by Show Extensions 2

The PABX.INI file is similar to windows configuration files. It has a section called users (a section title is in square brackets) and some entries. Each of these entries has a key and a value. The key is always on the left, and the value is always to the right of the equals sign.

The following details the old style of having two places for the User entry. In the new style all the information each user is contained on one line.

You can elect to Show Primary Extensions Only (in some situations a person may have more than one extension), and Full User Details which would include their full name, department and position as well as their login name and extension. To select either of these options, make them = 1, or to turn any of these options off make them = 0. The default if they are not present is 0. Then add each user's login name, from USER1 to USERn where each user has a login name and an extension separated by a comma. Following is a sample:

[Users]

FullUserDetails = 1

ShowPrimaryExtensionsOnly = 1

IgnoreTheseUsers = FAX, MODEM, NONE, OPERATOR

USER1 = DICK, 234

USER2 = DICK, 222

USER3 = DORA, 256

USER4 = FAX, 257

DICK = 234, "Dick Smith ", "Audit", "Manager"

DORA = 256, "Dora Smith", "Audit", "Partner"

Finally, add the full details for each user. Their Login name = primary extension, full name, department and position. Details must be in order, separated by commas and each entry surrounded by quotes.

In this example "Dick Smith" has a login name "DICK", and he has two extensions, (one is for his modem line). His primary extension is 234, his department is Audit and he is a Manager.

The Ignore These Users setting is relevant only for MonTel users who may wish to have certain extensions not appear in the show extensions listing.

Note, that keys like Ignore These Users have no spaces in them and so are entered like this: IgnoreTheseUsers.